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Write From Home
Kim Wilson
P.O. Box 4145
Hamilton, NJ 08610
Tel: (609) 888-1683
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Organize Your Office Supply Cabinet
by Maria Gracia
Are you tired of that overflowing, overstuffed Office
Supply Cabinet?
You know, the tall, 3-shelf one that you’re literally scared to open. It’s
bulging with pens, labels, disks, binders, post-it notes, paper pads, paper
clips and more. It’s so full that you don’t even know what’s in there. You
can’t find what you need when you need it, which causes your blood to boil in
frustration. Plus, you’re constantly running out of supplies because there’s
no system to let you know when you're running low.
Get it organized and eliminate the stress. Here's a simple, 7 step system
- TOO MANY COOKS SPOIL THE POT.
The first thing I'd suggest is that 1 person be in charge of the supplies,
whether taking supplies out, or putting supplies back in. This person is
either going to be you, or someone you delegate this responsibility to.
- DIVIDE AND CONQUER. One of the
reasons that it's so difficult to find things is because everything is just
stacked, one item on top of another and one item in front of another. Try
dividing supplies, especially the smaller ones, into labeled organizing
containers.
Covered, plastic Rubbermaid containers work well here, especially the ones
you could see through. They stack nicely on top of each other, without
toppling. Make sure each container is labeled; not on top -- in front so you
can immediately identify the contents.
- EMPTY IT OUT. In order to
truly organize that cabinet, it's going to have to be emptied out
completely.
- PLAN AND DESIGNATE. If you
have an even mix of supplies, you might consider designating each shelf a
different category:
- Shelf A: Computer Supplies
(disks, disk holders)
- Shelf B: Desk Supplies
(paper clips, pens, labels)
- Shelf C: Large Pads of
Paper, 3 Ring Binders and Larger Items
- TAKE AN INVENTORY. As you're
putting the supplies back into the cabinet, make a running list of
everything inside (do this on your computer, alphabetically within each
section A, B, and C.) Also list how many of each item you currently have
while you're at it. For instance:
- Shelf A
Disks (3.5 HD) - 10
Disk Mailers - 50
Toner Cartridges - 4
- Shelf B
Pens - 20 boxes
Pencils - 25 boxes
Paper Clips - 15 boxes
Scotch Tape - 18 rolls
- Shelf C
Binders (1 inch) - 12
Binders (1 1/2 inch) -14
Binders (2 inch) - 9
When you're done making your list, you should have a pretty
good idea of what's inside and where.
- GIVING OUT SUPPLIES. When
somebody needs supplies, they should ask you for them. You can give them
what they need, while adjusting how many are now left on the list. (Example:
If there were 12 - 1 inch binders and someone just took 5, then there are 7
left.) Indicate this on your list. (By the way, if you’re using the
computer for this list, it will be easier to update.)
- KEEPING TRACK. Once you notice
that a particular office supply is running low, you can simply re-order,
without having to take a physical inventory of the cabinet.
by Maria Gracia - Get Organized Now!
Want to get organized? Get your FREE Get Organized Now! Idea-Pak, filled with
tips and ideas to help you organize your home, your office and your life, at the
Get Organized Now! Web site
http://www.getorganizednow.com
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Have You Read...
I Wanna
Win
by Cheryl Wright
If you want to win writing contests and earn that elusive tag of
'award-winning writer' or if you just want to hone your skills, this book will
point you in the right direction.
New to freelance writing?
Read
this informative article.
Read
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